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Meeting Protocol and Etiquette
A well-run meeting requires all of the participants' cooperation and attention throughout the course of a meeting. Outlined below are some basic protocols and guidelines to assist an association or group of people have an effective and enjoyable meeting. It is the responsibility of the President, or Presiding Officer, to maintain control of meetings to ensure all participants feel their comments are heard.
Etiquette
- One should first raise their hand and be recognized by the President
- Comments should be limited as time permits to ensure all participants have an opportunity to express their views.
- Only one person should be talking at a time so that everyone can hear what they are saying
- Be sure everyone gets an opportunity to express their view
Protocol
The following is a brief outline of the Roberts Rules of Order. Please refer to the specifics rules by clicking on "Roberts Rules of Order".
- First, a motion must be made
- The motion must be seconded by someone else
- The floor is then open for discussion. The president’s role is to coordinate the meeting and only express their personal views once all others have expressed their comments/opinions.
- The President will state the question/motion before the assembly and take the vote by first asking for all those in favor, then all those not in favor.
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